• Hybrid strategy: For the first time, the conference embraced a hybrid format—not just for convenience, but to expand access and impact. Real-time participation from remote attendees helped overcome barriers of time zones, distance, and confidentiality.
• Powered by Liveo: Our platform delivered secure, low-latency video with granular access control and collaborative tools—ensuring remote participants were just as engaged and empowered as those onsite.
• Expanded reach, measurable impact: Offering a live-stream option let to an 80% increase in RSVPs, sub-second latency, and actionable analytics—proving that high-stakes global forums can expand reach without compromising quality or security.

The Keeping an Eye on Europe conference is an annual transatlantic policy forum connecting EU policymakers, U.S. analysts, and global stakeholders. For its 2025 edition, hosted at the Belgian Consulate in Los Angeles, the event adopted a hybrid format for the first time. Organizers needed a platform that could connect continents—without sacrificing clarity, security, or engagement.

• Time zones and distance: Traditional in-person attendance would have significantly limited participation from European delegates due to travel constraints and scheduling difficulties.
• Security and confidentiality: Some panel content involved diplomatic and policy-sensitive topics, requiring a secure, trackable livestream to ensure privacy and compliance.
• Engagement parity: Remote participants needed the same level of access, clarity, and immediacy as those attending in person—without feeling like second-class attendees.

• Real-Time Video Infrastructure: Broadcast-quality, low-latency video was securely streamed to verified users across continents—supporting both plenary sessions and breakout discussions.
• Granular Access Control: Attendee access was filtered by role, location, and topic clearance, ensuring sensitive content remained protected.
• Participant Analytics: Real-time metrics—including viewing behaviour by geography and device—gave organizers actionable insights into delegate engagement.
• Collaborative Toolset: Integrated features like chat, file sharing, and session calendars enabled remote participants could follow, contribute, and collaborate in real time with on-site colleagues.

Senior policymakers, analysts, and stakeholders from 30+ countries joined the EU Panel—most of them remotely.

Liveo enabled the panel to:

• Increase participation by 80% compared to previous editions.
• Deliver all sessions with sub-second latency across continents.
• Maintain end-to-end encryption for all secure sessions.
• Capture detailed engagement insights to inform post-panel policy briefs.

The event proved that high-level, policy-driven conferences can use hybrid infrastructure not just to lower barriers—but to elevate substance, inclusivity, and reach. The success of this format reinforces the growing need for secure, hybrid-ready platforms across diplomacy, enterprise, and beyond.

Ready to elevate your next hybrid event or production workflow? Contact us at hello@nexeodev.com or explore more at streamliveo.com.